Proper stock management is essential for the effective operation of the pharmacy, as it facilitates the organization of product's orders.
How can you organize your warehouse without facing any stock problems?
Calculate the consequences of shortages
If there are frequent and recurring shortages, your customers will be frustrated and over time their visits to your pharmacy will decrease.
To avoid this as much as possible, it is necessary to prevent with a continuous monitoring of your management software and a appropriate plan of relationships and transactions with your suppliers.
Streamline the products
The total cost of supplies, inventory and potential shortages is proportional to the number of products to be managed.
Products with low sell out should be replaced with high sell out products, so that keeping track of the stock can be easier and the pharmacy's liquidity will be increased by the rapid recycling.
Set an alert stock and a safely stock
To reduce the rate of shortages, you need to set an alert stock and a safety stock.
The first will alert you to know when to give an order and the second to avoid shortage in case of an order delay.
The safety stock should be calculated based on your experience and sellout.
Your management software allows all the control and regulation of all that, by giving the percentage of average sales and seasonal products.
Therefore the shortage can become zero.
For more specific therapies, with low sell out products over time, you can plan orders for some patients through your management software and thus ensure the renewal of a prescription.
Take appropriate measures
In case of a specific shortage, you have to identify the reason for this so to prevent from happening again.
Was it your fault? A partner’s fault? A supplier’s fault? Or is the order delayed?
You have to check the order, correct the error, create a list of missing products and keep an eye constantly on this over time.